There are numerous platforms and tools that aid in improving project management efforts, but choosing the best one for your company's needs can be challenging given the abundance of options available. Project management systems like ClickUp and Notion promise to increase accessibility, collaboration, and productivity over the conventional Gantt chart approach.
What is ClickUp?
For small, medium, and big businesses, ClickUp is a cloud-based collaborative and user-friendly project management application. With a simple interface, it enables you to manage all of your tasks in one location. You may create tasks, subtasks, and milestones and share them with other team members. You can quickly track the time spent on each operation thanks to built-in time tracking tools.
What is Notion?
Notion is a project management application intended to assist teams with task organization, management, tracking, and collaboration. It may be used to share files, track team activities, and organize projects. Notion combines wikis, databases, kanban boards, tasks, and modified markdown support. As a consequence, teams may easily arrange themselves and maintain communication thanks to an intuitive interface.
|Live document collaboration||Yes||Yes|
|Views||List, board, kanban and calendar||Table, list, calendar, kanban, gallery and timeline|
|Free plan||Yes (100MB storage)||Yes (5MB file upload)|
|Time tracking and estimates||Yes||Yes|
Notion doesn't have any integrated automation. You must utilize a third-party application like Zapier or IFTTT if you wish to automate any portions of your workflow. Notion is thus only appropriate for tasks requiring a minimum amount of automation.
The team will be able to save time by using automation that is part of the ClickUp platform and may be utilized on projects. This is a big plus since it saves customers time by allowing them to stick with one project management system rather than jumping between many solutions.
Templates and board views
Both ClickUp and Notion provide templates for different project kinds and board displays. However, ClickUp outperforms Notion since it offers more board views and a larger collection of templates.
For instance, Notion enables you to combine several perspectives into a single board, like a list, timeline, gallery, and calendar. In contrast, ClickUp offers more choices than Notion. Numerous display options, including board, calendar, activity, Gantt, mind map, timeline, workload, table, and list, are available along with more than 100 different layouts.
User experience and user interface
Users' perceptions of project management software may be greatly influenced by the user interface and user experience. The quicker and easier someone can become accustomed to using project management tools, the better for both efficiency and presentation.
Notion offers a straightforward user interface that is simple to use. Although ClickUp has a relatively simple design, it does take some getting accustomed to. Both support drag-and-drop, which greatly simplifies the process of planning projects and tasks.
User roles and permissions
Both of these project management applications include some basic user roles, but ClickUp takes things a step further by allowing users to tailor advance authorization through its custom role function. You may specify which actions each team member is allowed to do on various projects and set personalized permissions for each team member using this functionality. Any team member's profile can have an infinite amount of custom fields added.
On the other hand, with Notion, you can only grant members certain powers depending on the restricted built-in user roles (editor, commenter, and viewer) that are available.
The Decision between ClickUp and Notion
For teams looking for a strong and adaptable solution, ClickUp provides more extensive options. Although it may seem daunting at first, its boundless flexibility has a big benefit. Clickup is the best option for organizations looking for robust and adaptable solutions since it provides deeper integrations, more customization options, and automation features than Notion.
However, Notion could be your best option if you're seeking for a straightforward answer. Without having to master complicated systems or procedures, you can still get organized and keep on top of your to-do list using this program. Notion may be the best option for you if all you need is a tool to manage tasks and work with your team; it doesn't offer as many connectors or automation features.
Take advantage of the free trials that are available for both options before choosing which one to buy.